You will definitely want to bookmark or pin this post. I have often said that one of the biggest IEP mistakes that parents make is…not doing everything in writing! You must do everything in writing, even if you think it is the most mundane or harmless conversation, follow it up with an email.
I also think that the IEP process needs to be treated like a business transaction–I am in the business of getting my child’s or my client’s needs met. And business transactions require lots of letters. Luckily, we don’t really have to reinvent the wheel. Many sites, including this one, have templates all ready for you. All you have to do is copy, paste and revise it to make it your own.
So, in order to make it easier for you, I have rounded up some great examples here for you to check out and use as you need. I tried to find a few special education letters for each category: requesting an IEP meeting, requesting special education evaluations, Gebser letters or other discrimination letters, and requesting educational records. Some of the special education and IEP letter templates were easier to find than others. If you ever need help with something that isn’t here, please ask.
Parent-Concerns-Template (and here you can read about why I think it’s the most important part of IEP!) I like the format of the parent concerns template that I found, however, I personally would soften it a bit. I have no idea the situation that precipitated this letter, but I would make mine more about what my child is or isn’t receiving, not “you didn’t do this, you didn’t do that.” You can still make your point.
Sample Letters requesting IEP meeting or to review IEP
the one from DRNPA-PA’s Protection and Advocacy group
From LD online
This one is a bit much, as obviously their situation was complex. However, I find many valuable bits and phrases that I would insert into other letters. It argues for mainstreaming/inclusion.
Sample Letters requesting special education evaluations
this one is ADHD specific
this one mentions a 20-day thing that may not apply in your state
requesting an evaluation and services
Several letter templates requesting evaluations from Understood.org
Sample Gebser letters (bullying, sexual harrassment)
Sample Letters requesting IEE (Independent Education Evaluation)
Sample Letters requesting records (FERPA, educational records)
requesting educational records
Sample Letters disagreeing with proposed IEP, placement or NOREP/PWN
Sample Letters and process for manifestation hearings
I could not find letter templates, but I was able to find some step by step instructions and recommendations on what to do if your child is suspended or disciplined. **I have been through literally dozens and dozens of these with clients, if you have trouble in this area, please email me.
If you have any other great links or letters to be added, or you want me to add another category, just let me know!
Why not Wrightslaw?
I have received several comments about the fact that this post does not have any links back to Wrightslaw. That is correct. Actually, the Wrightslaw website is helpful, as far as their letter templates, in most cases they redirect you back to their books. So if you have some of the Wrightslaw books, look there for examples.
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