How and When to Write to your IEP Team | IEP Letter Templates | 504

a typewriter used to write letters to an IEP team

How to Write a Letter to School

You will definitely want to bookmark or pin this post. I have often said that one of the biggest IEP mistakes that parents make is not doing everything in writing. The worst case scenario is that you end up in a Due Process Hearing. And then, what will matter is your paper trail. It won’t matter that you verbally asked for something ten times. What will win the hearing is how well documented everything is.

Writing to your IEP team is a way to get documentation. And, it is permissible and acceptable for both parents and IEP teams to use email as a form of communication.

a typewriter used to write letters to an IEP team

Even if you think it is the most mundane or harmless conversation, follow it up with an email. I can’t even count how many times this practice, of doing everything in writing, has saved the day for some of my clients.

As this blog has evolved, I have delved into the various letter-writing topics in great detail. This was originally published in 2014 and it was time for an overhaul. While I will still provide templates, I hope that if I did write about your concerns, that you take the time to read the post.

Sometimes reading background information and tips can help you craft a more powerful letter, rather than just following a template.

I treat the IEP process as a business transaction. I am in the business of getting my child’s needs met. And business transactions require lots of letters. Luckily, we don’t really have to reinvent the wheel.

Reasons to Write to your IEP Team

There are many reasons you would need to write to your IEP team. Always, always, always make sure you are following Email Etiquette when writing to your IEP team! Your paper trail will follow you whether you want it to or not.

A Letter to the Teacher about your Child

Most of the reasons that you would send a note to a teacher has to do with your child, right?

This post is getting almost a complete makeover. First, many of the links to outside sites were dead or 404. Second, my philosophy has changed since then. I used to do a lot of “Here, go copy this and you’ll be fine.” And many parents still need that, so I am including templates. But, if you’re in this for the long haul and want to be a better IEP advocate for your child, you need to learn the “why” behind what we do. And why letter writing is such an important part of IEP advocacy.

Documentation in IEP Process

As stated above, documentation is everything in the IEP process. As a parent advocate, you have to know your own strengths and weaknesses. If letter writing or writing in general is not your strong area, get assistance. Parent training centers can assist with this. As an advocate, I ghostwrite many letters for parents.

I tried to find a few special education letters for each category. Such as requesting an IEP meeting, requesting special education evaluations, Gebser letters or other discrimination letters, and requesting educational records. If you ever need help with something that isn’t here, please ask in our Facebook group.

How to Request IEP IEE Evaluations

Remember that you don’t write and ask for an IEP. You ask that your child is evaluated. Per Child Find, a school is required to evaluate in all areas of suspected disability. So if they don’t suspect an area and you do, bring it to their attention. List what you are seeing both in your request letter and the Permission to Evaluate form.

Sample Letters Requesting IEP Meeting

Letter Templates for Special Education

Sample Gebser letters (Bullying, Sexual Harassment)

Read more on Bullying and Harrassment first!

Sample Letters Requesting FERPA Records

It would be irresponsible of me not to tell you this: Some schools view a Records Request as a hostile act. Read that post to find out why.

sample-FERPA-letter.doc

IEP-Sample-Parent-Concerns-Letter-templates

a typewriter used to write letters to an IEP team

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