Parent Mistakes in the IEP Process
Raise your hand if you just LOVE going to IEP meetings. (waits) No one? Raise your hand if you drink a bottle of wine the evening of an IEP meeting? A-ha! There, now I see some hands. I often say, “You don’t know what you don’t know” and the IEP meeting process is one of the most challenging things I’ve had to learn. I have attended hundreds of IEP meetings and manifestation hearings, attended and led many workshops and conferences, and I do see a pattern of mistakes from parents. Once you know the common IEP mistakes, you can avoid them.
These tips will help you center yourself and take some stress out of the process. When you know the process better, you get yourself listened to. You start moving barriers and start getting to Yes, in this culture of NO.
And when that happens, you dread the meetings less, I promise!
Now that I am updating this post, I’m adding in a bonus 11th Mistake. And that is: treating the IEP meeting like it’s a once and done thing. It’s not. You don’t want your IEP team only thinking about the IEP once a year, so neither should you. It’s ongoing, you have to stay on top of it, read the reports, stay in constant contact with the team.
10 Common Parent IEP Mistakes
- Not understanding that if you don’t write it down, it didn’t happen~Write it down. Get everything in writing. Phone calls are great for communication and keeping things friendly, just follow-up with an email so that it is in writing. “Dear Mrs. Special Ed teacher, thanks so much for chatting with me today. I wanted to follow-up with a quick email to list what we talked about, just to make sure we’re on the same page.” Then do a short bullet point list.
All requests need to be in writing and dated and time stamped. Most school district offices have one of those “received” stamps with the date. Ask them to stamp it and make a copy for you. Is this overkill and unnecessary? No, I don’t think so. I just spoke with a mom last night who has spoken to school officials four times in the past six months requesting evaluations, but it was all verbal, so today it’s like we’re starting the request process all over again, and what she did never really existed.
Everything must be in writing.
3. Not understanding the value of, or taking advantage of the parental concerns portion of the IEP and the parent letter of attachment~You should always have an ongoing list of concerns you want to be addressed for your child. When that IEP invitation comes, formalize those concerns in a letter and include it with your response. A friendly “Great, I can make that date and time, and here is my list of parental concerns for his IEP that I wish to discuss at the meeting.” Per PWN (see below) all of your concerns must be addressed.
This will be important, should the relationship with your district become contentious, that you have your prior concerns written down.
You can send your parental concerns in an email and then all they have to do is copy and paste them into the IEP document. When you get your IEP, make sure they are all there. Do not let a district tell you that they cannot or will not attach your parent letter. They can, and must. It’s your right.
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4. Being too nice~Ok, maybe nice isn’t the right word. Perhaps it’s polite or forgiving. Why is it acceptable to hold IEP meetings without teachers or therapists on hand? It’s not, especially if it’s a priority area of concern for you. When you return your invitation RSVP with your concerns, list the people you wish to have present at the meeting. If they don’t show up, you don’t hold the meeting. Reschedule.
If you were at the dentist, and they cleaned and fixed your top teeth, then it was time for the bottoms and they said “Oh, I’m sorry, we have to stop now. We have another patient coming in now, so we have to end here.” Would you stop? No, you wouldn’t. So if you are not done with the IEP meeting, you either finish or make an appointment to reconvene.
Stop being so nice, so forgiving. Speak up. This is your time to discuss the needs of your child. In the real world, things don’t fit into nice packages and time slots. I am not going to sacrifice my child’s education for an administrative inconvenience.
5. Getting the procedural safeguards and tossing it on to the pile~Yes, we all have tons of them. Read them. Particularly Prior Written Notice or PWN. Prior Written Notice clearly states that concerns and requests made by the parents must be accepted or rejected — and that the IEP team must list the reasons for accepting or rejecting the parent’s proposal. This is huge!
Author’s note: A reminder that NOREP is a term we use here in PA. Other states refer to it as PWN (Prior Written Notice) or may have their own state-specific term. It is the document that you get that seals the deal when you agree or disagree to the IEP, placement and all the services.
6. Going to an IEP meeting without an advocate~I’m not just saying this because I am one. Take someone with you. Per the IEP team member description, the person must have first-hand knowledge about the child. Even if things are going really well between you and your child’s school, take someone–your sister, best friend…someone. And your spouse or the child’s other parent, of course. IEP meetings are busy, there’s much information being tossed around and it’s a very emotional time. Another set of eyes and ears is always a good thing. Extra moral support is always a good thing. It may boost your confidence if you are sitting across the table from 12 other people.
7. Blindly requesting more services~More services are not always the answer. More is not always better. The correct amount of the correct services, that’s what is key. Think of a parent requesting more speech services, all the while not realizing that there is an issue with hearing. Forty hours of speech therapy a week isn’t going to help a child if the hearing issue isn’t being addressed. Any advocate will tell you, we request more evaluations than we do services. We want to make sure we are finding the specific area of need and targeting it with the appropriate therapies. If you’ve thrown a bunch of treatment options or SDIs at a problem and it’s not working, take a step back and ask about some specialists in that area. Ask for more evaluations, get a new/different sets of professional eyes assessing your child.
8. Accepting the “Jiffy Lube” version of the IEP process~Has this ever happened to you? You get an invitation to attend the IEP meeting and you go. They have the IEP all written up, they read it to you (you give a few verbal comments here & there), then put it in front of you to sign, along with the NOREP. You sign it, leave and see them for 45 minutes again the following year. Chances are there is little to no parental advice on IEPs done in this fashion. This is your child’s future, this is your time to advocate for them and get them what they need. Again, I’m not going to sacrifice my child’s future to make it convenient for school staff. I’m sorry that my child is more time-consuming than other children, but it is what it is. I don’t want to be burdened with the IEP process more than anyone else, I wish I didn’t have to do it. But I do, and so do you. Take your time and do it well. This is a collaborative, not directive, process. Join our Facebook group and you won’t feel alone, really.
9. Comparing your child’s IEP to others’ IEPs~Let me remind everyone, they are Individual Education Plans. What another child is getting may not be appropriate for your child. It’s not about who is getting the most services. Using the “I want my child to get PT twice a week because I know you do that for the Smith family” is a completely invalid argument. It doesn’t matter what any other child is getting. It matters what your child is getting, and if that is appropriate to address his/her needs.
10. Not remaining child focused~the entire process is about, and should be about, your child. If you feel a teacher, clinician or administrator “wronged” you and your family, handle it appropriately. (There are lots of different ways to do this, from filing formal complaints to just voicing concerns to the superintendent and so on.) But don’t hold it against the school staff meeting after meeting and try to “get them.” This isn’t about “getting” anybody. This is about your child and your child’s needs.
Have you seen this post before? Perhaps! It’s part of my ongoing process of updating old posts with current information. This post was originally published in March of 2012 and I’m updating it now.Buy Now