Look, I get it. The job is hard. Really hard. You’ve got a classroom bursting at the seams, lesson plans stacked to the ceiling, and now… another email from the IEP team?
I know you want to do right by all your students, especially those with IEPs, but the system seems set up to make this as difficult as humanly possible. You’re under-resourced, under-staffed, and constantly running on coffee fumes.
And then you’re handed a pile of IEPs thicker than a Tolstoy novel. Fabulous.
But I’m here to help. Because while the situation may feel overwhelming, there are practical steps you can take to make implementing those IEPs a little less daunting – and even make it easier to show that you’re doing a great job. Plus, parents, keep reading because these are the kinds of ideas you might want to bring to your next IEP meeting.
15 Tips for Implementing IEPs in a Busy Classroom
1. Break It Down, Post-It Style
Use sticky notes or digital notes to break down each student’s IEP into key points. Create quick-reference cards for specific accommodations or modifications. Think of it as your “IEP Cliff Notes.” Keep these handy so you’re not flipping through endless pages when you need a reminder. You can use a one-sheet IEP or IEP at a glance template so that the most important items are not forgotten. Those one sheet IEPs are great to put in a sub folder, too!
2. Buddy Up with Co-Teachers and Specialists
Collaboration isn’t just a buzzword—it’s essential. Regular check-ins with special education teachers, speech therapists, and other specialists can help you ensure that IEPs are being implemented correctly. Plus, you’ll learn tips and tricks that only come from experience (and maybe a bit of venting).
3. Create a Cheat Sheet
Make a quick-reference sheet for each student with key information like their goals, accommodations, triggers, and communication preferences. Bonus points if it’s color-coded. Keep it where you can quickly grab it—preferably not buried under a mountain of paperwork.
4. Visual Schedules are Your Best Friend
Kids with IEPs often thrive on routine and structure. Create a visual schedule for the day and post it where everyone can see it. Use pictures, symbols, or simple words. This not only helps the student but can be a lifesaver for you on those days when you’re scrambling. You might be thinking, “great! but I barely even have time to create visual schedules!” I get it. It may be more work up front, but can save time later. Or, can you work with a local college and get students to make them for volunteer hours, or experience working toward a particular degree?
5. Embrace the Power of Peer Support
Assign peer buddies or mentors to help with certain tasks or transitions. Kids often respond better to guidance from a classmate, and this can help foster inclusion while reducing the amount of direct supervision you need to provide.
6. Document, Document, Document
Keep a running log of what’s working and what’s not. Jot down notes on how students are responding to various strategies or accommodations. This documentation can be a lifesaver during meetings or when a parent (or administrator) wants to know why a particular approach was chosen. Or, why one was discontinued! I use voice to text and document things right after they happen.
7. Use Technology Wisely
There are apps and software designed specifically for special education. Use tools like Google Classroom, speech-to-text programs, or timer apps to support students with different needs. Many are free and can be life-savers for students who struggle with traditional methods. I’m telling you–voice to text is my BFF. I use it all the time to take notes while the ideas or a meeting is fresh in my head.
8. Take Advantage of Flexible Seating
Students with sensory needs or attention challenges might benefit from flexible seating options. Let them choose a comfortable spot—bean bags, standing desks, or even a quiet corner with noise-canceling headphones.
9. Front-Load Instructions
Give students a heads-up on what’s coming. This can be as simple as explaining the day’s schedule at the beginning of class or giving a warning a few minutes before a transition. It helps reduce anxiety and sets clear expectations.
10. Use Checklists and Visual Reminders
Create checklists for tasks, steps in a process, or daily routines. Visual reminders, like charts or diagrams, can help reinforce instructions and provide clarity. You’ll be amazed at how much smoother things run with a few extra visual cues.
11. Build Breaks into the Day
And I’m not just talking about bathroom breaks. Many students with IEPs benefit from structured brain breaks where they can decompress—whether that’s a quick stretch, a fidget tool, or a walk down the hallway. This can make a huge difference in behavior and focus.
12. Keep It Simple
IEP goals can be overly ambitious, to put it kindly. Find the simplest, most effective way to integrate these goals into your daily routine without adding hours of extra work. Focus on a few key strategies that work for multiple students.
13. Communicate with Parents Regularly (But Not Too Regularly)
Parents are your allies. Regularly share successes and challenges—be honest, but not overwhelming. They know their kids better than anyone, and they might have insights that save you time and energy.
14. Find Your IEP Whisperer
Identify that one colleague who is a wizard with IEPs and make them your new best friend. Buy them coffee. Exchange ideas. They’ve been there, done that, and might have the hacks you need.
15. Self-Care Is Not Selfish
Finally, remember that you can’t pour from an empty cup. Take time for yourself when you can. It’s okay to admit that you’re stretched thin. You’re not alone in feeling overwhelmed, and your well-being is essential to your students’ success.
I know the system isn’t fair. You’re asked to do the impossible with next to nothing. But you care, and you’re trying. And these tips? They’re just small steps to help you feel a little more in control. You’re not alone, and you’re doing amazing work.
Share this post with a teacher who might need it. You never know—it might just make their day a bit easier.
And Parents, don’t be afraid to bring these ideas to your next IEP meeting. Your child’s teachers might just thank you for it!
